How to securely exchange pedigrees, health reports, and contracts in chat

Before confirming any breeding match, both dog owners must conduct thorough due diligence. Verifying physical certificates, genetic data sheets, and signing clear contractual agreements prevents misunderstandings and protects both kennels.

The BreedBuddies messaging portal allows matched breeders to exchange digital files and attachments directly within a secure, private thread.

1. Key Documents to Exchange Prior to Mating

Ensure the following paperwork has been reviewed and mutually approved before scheduling a mating or semen collection:

• Official Pedigree Certificate: 5-generation pedigree issued by Dogs Australia (ANKC) or MDBA confirming registered parentage and absence of unauthorised crosses.
• Orivet Full Breed Profile: Lab-certified DNA summary showing mutation test results across all breed-specific hereditary diseases.
• Orthopaedic Clearance Certificates: Official CHS/PennHIP radiologist scoring sheets confirming joint grades.
• ACES Eye Certificate: Current eye sheet from an accredited veterinary ophthalmologist (issued within the last 12 months).
• Brachycephalic Health Clearances: For flat-faced breeds, certified BOAS Functional Grading reports (Grade 0 or 1 only), spinal radiographs (T3–L3 hemivertebrae evaluation), and signed declarations of no prior airway, eyelid, or spinal surgeries.
• State Breeder ID & Council Registration: Verification of local council registration as an entire male (stud dog) and applicable state breeder credentials (e.g. Victorian PER Source Number, NSW BIN, Queensland Supply Number, or SA DACO registration for dam owners).
• Progesterone Blood Test Curves: For natural or fresh chilled matings, the dam owner should share the serum progesterone laboratory numbers (in nmol/L) to confirm the ovulation timeline.
• Executed Stud Service Agreement: Signed contract covering service fees, repeat service provisions, veterinary expenses, and litter registration commitments.

Independent Contracts and Legal Advice
In accordance with BreedBuddies platform policy (BB-POL-080, BB-POL-081), BreedBuddies does not provide breeding contract templates, draft legal terms, or act as a party to the owners' contract. Any stud service agreement is an independent private agreement between the two owners, who should seek independent legal counsel.

2. File Formats & Attachment Best Practices

• Format: Upload documents as clean PDFs or high-resolution JPEGs/PNGs. Avoid low-light photos of paper sheets where numbers might be unreadable.
• Legibility: Ensure the official veterinary seal, laboratory barcode, microchip number, and registered dog name are clearly visible.
• Archived Records: All attachments shared inside your BreedBuddies conversation remain safely stored in your message history for future reference during litter registration.

Updated on: 08/10/2026